Financial Training
Reliable financial information is essential to effectively manage the business of the University and protect its assets. These learning resources address the responsibilities everyone has for managing the finances and reputation of the University. The financial business process owners (BPOs) partner with the Financial Training team to create and provide training for the community.
Courses and Materials
The Finance Course Catalog is a checklist of current courses. To see prerequisites and enroll in courses:
- Log in to Training Hub.
- For enrollment instructions, see the Training Hub Learner Guide (click “Enroll in Training”).
- Once an instructor-led course is complete, enrollment in its assessment is required.
To search for specific courses or materials below, select “Expand All” then use Ctrl+F (Windows) or Cmd+F (Mac) and type text to highlight.
Courses
Accounting Basics Courses
Chart of Accounts
Accounts Payable and Procurement (Requisitions, U Market) Materials
Accounts Payable
- FIN115 Voucher Entry (instructor-led)
- FIN112 Voucher Entry Assessment
Procurement–U Market
- FIN203 U Market Only Access for Requesters (for those only working with U Market orders in EFS)
Procurement–Requisitions
- FIN215 Supplier Inquiry
- FIN208 Manage Requisitions
- FIN218 Create Requisitions (full requisition preparer access to create any type of order) (instructor-led)
- FIN207 Create Requisitions Assessment
Procurement–Receiving
- FIN204 Receiving Purchases (overview of upgraded screens April 2015)
Procurement–Procurement Specialist
Accounts Receivable and Billing (Billing, Deposits, Compliance, Gifts and Endowments) Courses
Deposits
Gifts and Endowments
Approval of Financial Transactions Courses
- FIN403 Approving Financial Transactions
- FIN110 Journal Entry Approvals
- FIN113 Voucher Approvals
- FIN210 PO Change Order Approvals
- FIN213 Requisition Approvals
- FIN217 Travel and Expense Approvals (Redevelopment in progress.)
- FIN307 Credit Invoice Approvals
Budgeting (Budget Entry, Budget Journals) Courses
Continuing Education (Best Practice, Policy) Courses
General Ledger (Journal Entry) Courses
Reporting Courses
Travel and Expenses (Chrome River, Card Programs) Courses
Materials
Accounting Basics Materials
Chart of Accounts
- Adding or Updating ChartField Values Job Aid (pdf 2-24-23)
- Chart of Accounts ChartField Values (Google Sheet)
- Chart of Accounts Manual (pdf 8-1-22)
- ChartField 1 and ChartField 2 Values (Google Sheet)
- Financial System Data Integration Job Aid (pdf 7-1-20)
- Financial System General Ledger ChartFields Job Aid (pdf 6-30-22)
- Function Categories and Codes (Mission-Related Activities) Job Aid (pdf 6-1-21)
- COA Google Sheet How-To Videos
Accounts Payable and Procurement (Requisitions, U Market) Materials
Procurement–Requisitions
- Category to Account Code Mapping (Google Sheet)
- Contract for Professional Services (CPS) Checklist Job Aid (pdf 9-10-19)
- Creating a Requisition: Add Comments and Attachments Job Aid (pdf 9-24-20)
- Creating a Requisition: U Market Assigned Cart Job Aid (pdf 5-2-23)
- Create Requisitions Manual (pdf 9-26-18)
- Manage Requisitions (All Types) Job Aid (pdf 10-12-22)
- Purchasing Professional Services: At a Glance Reference Grid Job Aid (pdf 7-30-18)
- Retrieving Lost Carts in U Market Job Aid (pdf 6-3-22)
- Searching for a Purchase Order (PO) Job Aid (pdf 7-11-22)
- Splitting Distributions (ChartField Strings) on Requisitions Job Aid (3-29-23)
- Standard Goods and Services Checklist Job Aid (pdf 9-10-19)
Procurement–Receiving
Accounts Receivable and Billing (Billing, Deposits, Compliance, Gifts and Endowments) Materials
Billing
- Adjust Entire Bill Job Aid (pdf 1-27-21)
- Attaching Supporting Documentation to a Bill Job Aid (pdf 9-16-20)
- Billing Process Overview Job Aid (pdf 10-12-20)
- Create Bills Manual (pdf)
- Creating a Bill for U of M Foundation (UMF) Transfer Job Aid (pdf 2-22-21)
- Creating a Bill Job Aid (pdf 3-1-23)
- Customer Record Manual (pdf 10-23-20)
- Department Hold on Past Due Customer Account Letters Job Aid (pdf)
- Invoice Reprint Options Job Aid (pdf 9-24-20)
- Monitoring Accounts Receivable–Aging Reports Job Aid (pdf 6-1-22)
- Monitoring Bills in the Billing WorkCenter Job Aid (pdf 9-22-21)
- Reporting Resources for Payment Card Reconciliation Job Aid (pdf 10-2-20)
- Reporting Resources for the Billing Process Job Aid (pdf 5-4-23)
- Request New Customer Record Job Aid (pdf 7-28-22)
- View/Update Customer Record Job Aid (pdf 7-28-22)
Deposits
- Prepare a Deposit: "AC" – Cash Payment for Accounts Receivable Item Job Aid (pdf 6-27-19)
- Prepare a Deposit: "AN" – Non-Sponsored Supplier Check Job Aid (pdf 6-27-19)
- Prepare a Deposit: "AS" – Sponsored Supplier or Expense Reimbursement Check Job Aid (pdf 6-27-19)
- Prepare a Deposit: "CA" – Capital Asset Sale Job Aid (pdf 6-27-19)
- Prepare a Deposit: "EA" – Returning Cash Advance Job Aid (pdf 6-27-19)
- Prepare a Deposit: "RD" – Regular Job Aid (pdf 6-27-19)
- Prepare a Deposit: "SP" – Sponsored Program Income Job Aid (pdf 6-27-19)
- View, Copy, or Change a Deposit Job Aid (pdf 6-27-19)
Gifts and Endowments
- Anatomy of a Page: Participant Information Job Aid (pdf 7-11-19)
- Anatomy of a Page: UM Participant Position Job Aid (pdf 7-16-19)
- Endowments Manual (pdf)
- Endowments Navigation Path and Information Pages Job Aid (pdf)
- Endowments: Target Income Distribution Job Aid (pdf)
- Investment Pools and Endowment Types Job Aid (pdf 7-29-19)
- Reporting Resources for Endowments Job Aid (pdf 7-12-22)
Approval of Financial Transactions Materials
- Adding or Updating DeptID Approver List Job Aid (pdf 9-17-19)
- Approval Matrix for EFS Transactions Job Aid (pdf 1-18-23)
- Approving Transactions Checklist Job Aid (pdf 11-22-22)
- Credit Invoice Approval Job Aid (pdf)
- Delegate Approval Requests in MyU for Proxies Job Aid (pdf 11-13-19)
- Delegate Approval Responsibilities Job Aid (pdf 11-13-19)
- Journal Entry Approvers Criteria Job Aid (pdf)
- Journal Entry Approvals Job Aid (pdf)
- Reporting Resources for Approvals Job Aid (pdf 9-22-22)
- Requisition Approvals Job Aid (pdf)
- Requisition Approvals Matrix Job Aid (pdf)
- Travel, Expense, & PCard Approvals Job Aid (pdf)
- Voucher Approvals Job Aid (pdf)
Budgeting (Budget Entry, Budget Journals) Materials
Budget Entry
- Allocating and Approving Final Budgets in EFS Manual (pdf 3-6-23)
- Budget Development Worksheet—Departments Job Aid (pdf 3-24-21)
- Budget Development Worksheet—RRC Job Aid (pdf 3-24-21)
- Entering Final Budgets in EFS Manual (pdf 3-20-23)
- Final Budget Entry Tips and Tricks (Google Doc 6-14-21)
- Position Budgeting Page Information Job Aid (pdf 3-24-21)
- Reporting Resources for Final Budget Entry in EFS Job Aid (pdf 5-3-22)
- Uploading Final Budgets in EFS (Departments) Job Aid (pdf 3-24-21)
Continuing Education (Best Practice, Policy) Materials
- Financial Training Continuing Education Schedule FY 2023 (pdf)
- FIN701 Financial Policies Series Resources
Once enrolled, access the presentation slides directly. - FIN721 Financial Approaches and Best Practices Series Resources
Once enrolled, access the presentation slides directly.
General Ledger (Journal Entry) Materials
- Creating a Journal Entry Job Aid (pdf 6-27-19)
- Fund Transfer Account Codes Job Aid (pdf 1-11-19)
- Journal Entry Manual (pdf 3-21-23)
- Journal Entry Upload Process Manual (pdf)
- Journal ID Prefixes Job Aid (pdf 4-26-18)
- Monitoring Journal Entries in the General Ledger WorkCenter Job Aid (pdf 6-15-22)
- Reporting Resources for Journal Entry Job Aid (pdf 9-3-21)
Payroll Accounting Materials
- Anatomy of a Payroll Verification Report Job Aid (pdf 8-11-22)
- Approving Retro Distributions Job Aid (pdf 8-9-22)
- Calculating Payroll Encumbrances Job Aid (pdf 6-1-22)
- Creating a Position Pool ID for Distribution Entry Job Aid (pdf 8-11-22)
- Creating a Retro Distribution Job Aid (pdf 8-9-22)
- Distribution Entry and Earnings Codes Job Aid (pdf 8-11-22)
- Distribution Entry for Payroll Earnings Job Aid (pdf 8-22-22)
- Distribution Entry for UNS Funding Job Aid (pdf 8-15-22)
- Distribution Entry Improvements Fall 2019 Job Aid (pdf 9-17-19)
- Distribution Entry Levels of Funding Job Aid (pdf 8-22-22)
- Overriding Project End Date for Payroll Encumbrances Job Aid (pdf 6-15-22)
- Reconciling and Verifying the Payroll Verification Report Job Aid (pdf 8-11-22)
- Reporting Resources for Payroll Verification and Reconciliation Job Aid (pdf 8-15-22)
- View a Retro Distribution Job Aid (pdf 8-9-22)
- View Payroll Accounting Distributions Job Aid (pdf 8-11-22)
- When to call HRMS help vs. Controller's Office help (Google Doc)
Reporting Materials
- Business Intelligence: Create An Interactive Report Dashboard Job Aid (pdf)
- Calculating Carryforward Balance Job Aid (pdf 1-12-22)
- Commonly Used Records Job Aid (pdf)
- Faculty and Manager Reporting Manual (pdf)
- Journal Entry Detail Information Job Aid (pdf)
- MyU Reporting Center Job Aid (pdf 4-27-22)
- Nine Most Used nVision Layouts Job Aid (pdf)
- nVision Manual (pdf)
- Productivity Queries Job Aid (pdf)
- Query Catalog Manual (pdf)
- Query Manager Manual (pdf)
- Query Naming Conventions Job Aid (pdf)
- Query Viewer Manual (pdf)
- Reporting Resources for Asset Management Job Aid (pdf 7-6-22)
- Reporting: Naming and Mapping ChartField Strings Job Aid (pdf 4-25-22)
- Sponsored: Monitoring Sponsored Program Income Job Aid (pdf 3-28-19)
- Sponsored: Reporting Resources for Sponsored Projects Job Aid (pdf 5-3-22)
- Sponsored: Sponsored Closeout Checklist Job Aid (pdf 4-20-23)
- Sponsored: UM Analytics Overview Job Aid (pdf 7-1-20)
- Sponsored: UM NOGA Report Job Aid (pdf 9-22-20)
- Sponsored: UM Transaction Detail by Invoice/Report Number Job Aid (pdf 2-27-23)
- SQL Joins/Unions Job Aid (pdf)
- Structured Query Language (SQL) Syntax Job Aid (pdf)
Sales (External, Internal) Materials
Travel and Expenses (Chrome River, Card Programs) Materials
Chrome River
Chrome River materials can be found on the U Travel Program website.
Card Programs
- Creating an Expense Report for PCard Transactions in EFS Job Aid (5-9-22)
- Justifications for PCard Purchases Job Aid (pdf 7-3-19)
- Reconciling PCard Purchases Job Aid (pdf 6-25-19)
- Reconciling PCard Transactions in My Wallet Job Aid (pdf 7-7-22)
- Reporting Resources for PCard Purchases Job Aid (pdf 5-4-22)
- UM Delegate Authority for Expense Preparers Job Aid (pdf 6-25-19)
Contact Us
Financial Helpline: 612-624-1617
[email protected]
1300 2nd Street S Minneapolis, MN 55454 (WBOB)
Campus Mail Code: 7529
Controller's Office units are housed in the West Bank Office Building (WBOB) and in the McNamara Alumni Center on the Twin Cities campus.