Training
Many course materials are PDFs and require Adobe Reader to view.
Reliable financial information is essential to effectively manage the business of the University and protect its assets. These courses and materials address the responsibilities everyone has for managing the finances and reputation of the University. The financial business process owners (BPOs) partner with the Financial Training team to create and provide training for the community.
Course Descriptions and Prerequisites
The Finance Course Catalog (pdf) lists current course offerings and can be used as a checklist. Visit the requirements page to look for desired tasks/transactions, see course descriptions, and check which prerequisites are required.
Checking Training History
The Training History report is available in the Reporting Center under Human Resource Management: MyU > Key Links > Reporting Center, filter by “Training History.” Accessing the Training History Report in MyU (pdf) contains detailed instructions.
Other Training
Accessing Courses and Assessments
- Log in to Training Hub.
- For registration instructions, see the Training Hub Learner Guide (click “Enroll in Training”).
- Once an instructor-led course is complete, registration for its assessment is required.
Quick Links
- Budget Journals Manual (pdf)
- Chart of Accounts Manual
- Create Bills Manual (pdf)
- Create Expense Reports Manual (pdf)
- Create Requisitions Manual (pdf)
- Journal Entry Manual (pdf)
- Procurement Specialist Manual (pdf)
- Voucher Entry Manual (pdf)
- EFS CLS Instance
Financial Helpline
612-624-1617 or controller@umn.edu
Courses for Preparers and Approvers
- Register for Create Bills Course
- Register for Credit Invoice Approvals Course
- Register for Customer Information Overview Course
- Register for Accounts Receivable Inquiry Course
- Register for Accounts Receivable Monitoring Course
- Register for Bank Card Reconciliation Course
Accounts Receivable Monitoring and Inquiry
- Accounts Receivable Monitoring Job Aid (pdf)
- Department Hold on Past Due Customer Account Letters Job Aid (pdf)
- Accounts Receivable Inquiry Navigation Job Aid (pdf)
Credit Invoice Approvals
Customer Information Overview
Create Bills
- Create Bills Manual (pdf)
- Accounts Receivable Inquiry Navigation Job Aid (pdf)
- Adjust Entire Bill Job Aid (pdf)
- Attaching Supporting Documentation to an Invoice Job Aid (pdf)
- Create Bills Process Flow (pdf)
- Creating a Standard Bill Job Aid (pdf 8-8-18)
- Invoice Reprint Options Job Aid (pdf)
- Billing for external sales activity (docx)
Bank Card Reconciliation
- Bank Card Reconciliation Job Aid (pdf) (for merchants/external sales)
Workflow and Approval Processes Job Aid (pdf)
Credit Invoice Approvals
Voucher Approvals
Journal Entry Approvals
- Register for Journal Entry Approvals Course
- Journal Entry Approvals Job Aid (pdf)
- Journal Entry Approval Criteria Checklist (pdf)
Requisition Approvals
- Register for Requisition Approvals Course
- Requisition Approvals Job Aid (pdf)
- Requisition Approvals Matrix (pdf)
Travel, Expense, and PCard Approvals
Budget Journal Courses
- Register for Budget Journals Course
- Register for Budget Journals in Commitment Control Course
- Register for Budget Journals Upload Process Course
Budget Journals Materials
- Budget Journal Upload Process Job Aid (pdf)
- Budget Journals Decision Tree / ChartField String Detail Job Aid (pdf)
- Budget Journals in Commitment Control Job Aid (pdf)
- Budget Journals Manual (pdf)
- Budget Journals: Creating Combo Codes for HRMS and Campus Solutions (Student) Transactions Job Aid (pdf)
- Job Aid for Certified Approvers: Adding/Modifying Cost Share Budgets (pdf)
Budget Entry
- Budget Entry and Position Budgeting Manual (pdf)
- RRC Manager/Designee Budget Entry Manual (pdf)
- Budget Entry Train the Trainer Instructions FY 2019 Job Aid (pdf)
- Budget Development Worksheet—Departments Job Aid (pdf 9-11-18)
- Budget Development Worksheet—RRC Managers Job Aid (pdf 9-11-18)
- Budget Entry Upload Job Aid (pdf 3-30-18)
- Position Budgeting Page Information Job Aid (pdf 3-30-18)
Courses
- Register for Chart of Accounts Course
- Register for Chart of Accounts (EFS) Refresher Course
- Register for Chartfield Request Course
Chart of Accounts Materials
- Chart of Accounts manual (html web pages)
- Add a New ChartField Job Aid (pdf)
- ChartField Report Masks Job Aid (pdf)
- Financial System General Ledger ChartFields Job Aid (pdf 3-2-18)
- Summary of DeptID Approval Roles Job Aid (pdf)
- Update a DeptID's Approvers Job Aid (pdf)
- Update ChartField Job Aid (pdf)
Course
Departmental Deposits Materials
- Copy, View, or Change a Deposit Job Aid (pdf 4-20-18)
- Prepare a Deposit: "AC" – Cash Payment for Accounts Receivable Item Job Aid (pdf 4-26-18)
- Prepare a Deposit: "AN" – Non-Sponsored Supplier Check Job Aid (pdf 4-26-18)
- Prepare a Deposit: "AS" – Sponsored Supplier or Expense Reimbursement Check Job Aid (pdf 4-26-18)
- Prepare a Deposit: "CA" – Capital Asset Sale Job Aid (pdf 4-26-18)
- Prepare a Deposit: "EA" – Returning Cash Advance Job Aid (pdf 4-26-18)
- Prepare a Deposit: "RD" – Regular Job Aid (pdf 4-26-18)
- Prepare a Deposit: "SP" – Sponsored Program Income Job Aid (pdf 4-26-18)
Course
Endowments Materials
- Anatomy of a Page: Participant Information Job Aid (pdf 10-23-18)
- Anatomy of a Page: UM Participant Position Job Aid (pdf 10-18-18)
- Endowment Detail Report Job Aid (pdf)
- Endowment Transaction Report Job Aid (pdf)
- Endowments Manual (pdf)
- Endowments Navigation Path and Information Pages Job Aid (pdf)
- Endowments: Target Income Distribution Job Aid (pdf)
- Key Changes: UM Participant Transactions for Endowments Job Aid (pdf)
- PUF Endowment Report Job Aid (pdf)
- Queries and Reports for Endowments Job Aid (pdf 10-15-18)
Courses for Preparers and Approvers
- Register for Basic Accounting Course
- Register for Basic Accounting II Course
- Register for Journal Entry Course
- Register for Journal Entry Approvals Course
- Register for Journal Entry Upload Process Course
Journal Entry Materials
- Carryforward Balance Calculations Job Aid (pdf)
- Fund Transfer Account Codes Job Aid (pdf 1-11-19)
- Journal Entry Upload Process Manual (pdf)
- Journal Entry Template List and Change Values
- Journal Entry Manual (pdf)
- Journal ID Prefixes (pdf)
- Analysis Type Job Aid (pdf)
Journal Entry Approvals Materials
Courses
- Register for Combination Codes and ChartField Strings Course
- Register for Distribution Entry and Retro Distribution Course
- Register for Payroll Verification Report Course
- Register for Understanding Payroll Accounting Course
Payroll Accounting Materials
- Anatomy of a Payroll Verification Report Job Aid (pdf 10-24-17)
- Direct Retro Distribution: Step by Step Job Aid (pdf 11-15-17)
- Distribution Funding Levels and Strategies Job Aid (pdf 11-17-14)
- Queries and Reports for Payroll Validation and Reconciliation Job Aid (pdf 8-15-17)
- Reconcile Payroll Verification Report List Job Aid (pdf 2-10-16)
- Retro Distributions Certified Approval Job Aid (pdf 7-9-15)
- Setting Up Distributions for Payroll Earnings Job Aid (pdf 6-8-15)
- Setting Up UNS Funding Job Aid (pdf 6-8-15)
- View Payroll Accounting Distribution by Department Job Aid (pdf 12-29-14)
- View Payroll Accounting Distribution by Employee Job Aid (pdf 1-8-15)
- When to call HRMS help vs. Controller's Office help (Google doc)
Business Expense & Hospitality Policy Informational Presentation
Courses for Preparers and Approvers
- Register for U Market Only Access for Requesters (for people who will only be working with U Market orders in EFS)
- Register for Purchasing Goods and Services at the University of Minnesota Course
- Register for Create Requisitions Course (full requisition preparer access to create any kind of order)
- Register for Procurement Specialist Course
- Register for Receiving Purchases UPK Course (overview of upgraded screens from April 2015)
- Register for Requisition Approvals Course
General Purchasing Materials
- Category to Account Code Spreadsheet (xlsx)
- Making the Most Common Purchases Job Aid (pdf)
- Procurement Process Analysis Job Aid (pdf)
- Procurement Process Analysis Manual (pdf)
- University Purchasing Methods Job Aid (pdf)
- Register for Procurement Process Overview Course
- Register for Roles in the Procurement Process Course
- Using the PO Inquiry Page Refresher Video
Supplier (Vendor) Maintenance Course
Create Requisitions Materials
- CPS Checklist (pdf)
- Create Requisitions Manual (pdf)
- Purchasing Professional Services: At a Glance Reference Grid (pdf 7-30-18)
- Register for Manage Requisitions Course
- Standard Goods and Services Checklist (pdf)
CPS Change Orders and Amendments Materials
Procurement Specialist Materials
Receiving Purchases Materials
Requisition Approvals Materials
U Market Materials
U Market Shoppers
- Review Profile and Set Up Assignee
Setting Up a U Market Profile Job Aid (pdf)
Review Profile and Select Assignee (mp4 1:44) - Navigation 101
Navigation 101 (mp4 3:29) - Basic U Market Shopping
Shopping in U Market Job Aid (pdf)
Basic U Market Shopping (mp4 5:51)
U Market Requisition Preparers
- Navigation 101
Navigation 101 (mp4 3:29) - Creating an EFS Requisition from a Cart
Create an EFS Requistion from a U Market Cart Job Aid (pdf) - Return a Cart for More Information
Return a Cart for More Information (mp4 2:48) - Assign Substitute Assignee/Requisition Preparer
Assign Substitute Roles (mp4 2:03)
All U Market Users
- Product Search
Searching for Products in U Market Job Aid (pdf)
Product Search (mp4 3:13) - Placing Hosted Catalog and Punchout Orders
Placing Hosted Catalog and Punch-out Orders (mp4 4:41) - Document Search
U Market Document Search Job Aid (pdf)
Document Search (mp4 4:39) - Creating and Using Favorites
Creating and Using Favorites Job Aid (pdf)
Capital Equipment Ordered Through U Market Job Aid (pdf)
Creating and Using Favorites (mp4 5:25)
Business Intelligence Courses and Materials
Faculty and Managers Reporting
nVision
Queries
- Commonly Used Records Job Aid (pdf)
- Query Catalog Manual (pdf)
- Query Naming Conventions (pdf)
- Query Viewer Manual (pdf)
- Top 20 Queries (pdf)
- Productivity Queries (pdf)
Reporting Center
Sponsored Reports and Inquiries
- Monitoring Sponsored Program Income Job Aid (pdf)
- Principal Investigator (PI) Reports Mapping for Accountants Job Aid (pdf)
- Sponsored Inquiry (pdf)
- Sponsored Reports Manual (pdf)
Tools and Definitions
Create Expense Reports
- Register for Traveling on University Business Course
- Create Expense Reports Manual
- Register for My Wallet for Cardholders Course
- Register for PCard Cardholder Training: Using the University PCard Course
- Queries to Manage PCard Activity Job Aid (pdf)
- Reconciling a Cash Advance on an Expense Report Job Aid (pdf)
- UM Delegate Authority for Expense Preparers Job Aid (pdf 9-12-18)
- Expense Reports Done Right
Creating Travel Authorizations and Cash Advances
Travel, Expense, and PCard Approvals
