News and Messages - 2020
About PeopleSoft Financials and its related business processes
Please note that information on these EFS Updates may have changed since they were posted. Certain content referenced on this page may also have been removed from the website (old, obsolete, or no longer correct).
PeopleSoft Financials 9.2 messages
|Payroll Accounting||08/13/2020||Biweekly payroll encumbrances are not available
Due to system processing delays, biweekly payroll encumbrances processed on Wednesday night will not be available on financial reports until tomorrow, August 14. Payroll encumbrances on financial reports are current through Tuesday, August 11.
|General Ledger||08/11/2020||Period 1 is closed in the General Ledger as of 10 a.m.|
Direct retro distribution processing delays
U Market & Google Chrome Issues
|General Ledger||07/27/2020||FY20 P913 carryforward balances are posted|
|U Market, ePro||07/23/2020||
[RESOLVED] U Market down
Update: U Market is accessible again. U Market is currently inaccessible. Engineers are investigating the issue. The message board will update as necessary. We apologize for the inconvenience.
Review UM Inactive Combo Code Report
Distribution Entry Preparers should review the UM Inactive Combo Code Report to identify any distributions that contain an inactive combo code indicating a 2021 budget does not support the chartstring. Preparers have until 12pm on Friday, July 24th to make distribution corrections or submit budgets in EFS to activate combination codes. If combo codes are not corrected, salary and fringe expenses will charge the departmental default accounts (program 21853) going forward. The report can be accessed in PeopleSoft at Payroll Accounting (tile) > Reporting > UM Inactive Combo Code Report.
|General Ledger||07/20/2020||Period 913 is closed|
|General Ledger||07/10/2020||Period 12 is closed in the General Ledger as of 11:30 a.m. Period 913 is now open.|
|Payroll Accounting||06/18/2020||Fiscal year-end: payroll encumbrances All non-sponsored and cost-share payroll encumbrances have been zeroed out for fiscal year 2020. Payroll encumbrances for sponsored chartstrings will continue to be available on payroll reports until June 30, when they will be zeroed out on the last day of the fiscal year. On July 1, all payroll encumbrances will be calculated for fiscal year 2021 and will be available in reporting on July 2. Reminder: No daily payroll encumbrance adjustments will be processed between June 18 and July 1.|
|General Ledger||06/09/2020||Period 11 is closed in the General Ledger as of 11:08 am.|
Payroll Accounting Distributions for FY 2021
On Sunday, Accounting Services completed the payroll accounting distribution roll for fiscal year 2021. All current and future-dated payroll accounting distributions were automatically copied forward into the new 2021 entry and are available for review on Monday, June 8. If distribution changes are needed for pay period 26 of fiscal year 2020 that should also apply to the first pay period of fiscal year 2021, distribution changes must be made in both 2020 and 2021.
|All||05/31/2020||Fiscal Year-End memo is available at z.umn.edu/fye|
|Requisition preparers and Procurement Specialists||05/21/2020||PO Dispatch issues RESOLVED On May 19 at about noon, the PO dispatch jobs became stuck and no purchase orders were dispatched that day or the following day during regular business. The stuck job processed late May 20 and as of this morning (May 21) at 10 am, things are back on schedule and orders are flowing out as expected.|
|General Ledger||05/11/2020||Period 10 is closed in the General Ledger as of 10:15 a.m.|
|Department Deposit Preparers||04/30/2020||RESOLVED: The PWB drop box is again accessible. Deposit drops may now continue! Thank you for your patience. Original post on April 24: Secure your deposits locally for a short period. The security reader for the PWB safe to release is not working (the reader used to swipe your ID, allowing you to drop a deposit bag into the safe). Facilities Management will be asked to look into the issue Monday.|
|Requisition Preparers and Procurement Specialists||04/20/2020||On Fridays, the 4 p.m. PO dispatch job within EFS will not be running while the University is in reduced operations mode.|
|General Ledger||04/09/2020||Period 9 is closed in the General Ledger as of 11:55 a.m.|
University Foundation signature guidance and first fiscal year-end deadline
|All||4/3/2020||Controller's Office operations continue
Functions of the Controller's Office continue as usual. The collection of COVID-19 operations guidance from the University Budget Office, University Finance, and Controller's Office units is here: controller.umn.edu/covid-19. The details that have previously been posted in this EFS News space relevant to COVID-19 are linked from that page and are available on the EFS News archive as usual http://controller.umn.edu/news/2020_news.html.
|All||4/3/2020||MyU and PeopleSoft will be unavailable Saturday and Sunday April 18 and 19, 2020
The University intends to upgrade the PeopleSoft development platform, PeopleTools, to version 8.57 on April 18-19. While the upgrade work is underway, MyU and PeopleSoft applications will be unavailable. This upgrade helps our PeopleSoft systems remain stable and secure, and ensures we retain vendor support. Mark your calendars for the upgrade weekend so that you can plan around the service outage accordingly. During the upgrade weekend, updates will be available on the Service Status page.
Controller's Office operations continue
Controller's Office operations continue (superseded by April 1 message)
Express Checks (same-day) will NOT be processed, however, Form UM1734 can be used to request a change to a voucher's pay date and then the check will be processed as a RE-Regular check (non-special handling check)
|General Ledger||3/10/2020||Period 8 is closed in the General Ledger as of 11:55 a.m.|
|PCard||2/19/2020||Aged PCard Activity Alerts
A feature was added to EFS' PCard functionality to provide email notifications to cardholders when there is aged unreconciled activity. On Tuesday mornings those cardholders who have older unreconciled PCard activity will receive an email. The email will be generated if the cardholder has unreconciled transactions that have aged past the 30, 45, or 60-day mark. If an email is generated it will list all of the transactions aged over 30 days regardless of what aging threshold was passed, and regardless of how recently the cardholder was told they have overdue items. Emails are addressed to the cardholder, but if any transactions are over 45 days old, the Department Card Administrator (DCA) is copied, and if any transaction is over 60 days, the DCA and Resource Responsibility Center (RRC) Contact are copied. Transactions will be included on the email even if the activity is on an expense report that is not fully approved (the cardholder may not see the items in MyWallet, but the activity still needs action).
|Payroll Accounting||2/17/2020||Fix to Payroll Encumbrance Calculation
Issue: If additional pay has an earnings end date that is equal to the end of the fiscal year and is distributed on sponsored funds, the calculation will improperly extend the additional pay until the end of the grant award period or project end date.
Fix: The encumbrance calculation will now recognize that the additional pay earnings should stop at the end of the fiscal year.
Reduced Financial Helpline availability Thursday February 20: Several members of the Financial Helpline team will be attending training & continuing ed events on February 20, 2020. The call center will be open but there may be delays in reaching an agent.
|General Ledger||2/11/2020||Period 7 is closed as of 11am 2/11/2020|
Year-End Payroll Adjustments Being Run Today
For April 18-19, 2020
MyU and PeopleSoft will be unavailable Saturday and Sunday April 18 and 19, 2020
The University intends to upgrade the PeopleSoft development platform, PeopleTools, to version 8.57 on April 18-19. While the upgrade work is underway, MyU and PeopleSoft applications will be unavailable. This upgrade helps our PeopleSoft systems remain stable and secure, and ensures we retain vendor support. Mark your calendars for the upgrade weekend so that you can plan around the service outage accordingly. Impacts:
|General Ledger||1/9/2020||Period 6 is closed as of 10am 1/10/2020|
|All||1/9/2020||Intermittent Telephone Issues on Financial Helpline (and elsewhere)
The University has been experiencing intermittent telephone issues all day today across the Twin Cities campus. IT specialists are addressing the issue but the problem persists. If you call 612-624-1617 and are met with "dead air" it's likely this issue is involved. If unable to connect with us via phone, emailing your inquiry to firstname.lastname@example.org is one alternative. Thanks for your patience,
New Mileage Rate effective January 1, 2020
The IRS announced changes in the standard business mileage rates for calendar year 2020. Beginning January 1, 2020, the standard business mileage reimbursement rate for personal vehicle use on approved University business will decrease from 58 cents per mile to 57.5 cents per mile. Business mileage incurred in 2019 but reimbursed in 2020 should be reimbursed using the 2019 mileage rates. The Employee Expense Worksheet (UM1612) is being updated to reflect the change in the mileage rate for the rare situations when it is still used. Chrome River has already been updated with the new mileage rate.
|All||1/1/2020||Happy New Year!|