Budget and Finance Operations Guidance Related to COVID-19

Updated June 11, 2020

This page provides links to guidance from the following systemwide units and programs:

  • University Budget Office
  • University Finance
  • Controller's Office
    • Accounting Services
    • Accounts Receivable Services
    • Financial Training
    • Purchasing Services
    • Sponsored Financial Reporting
    • U Travel Program

Summary, financial policy exceptions, changes, and interpretations - COVID-19, published April 17, 2020

Summary of Purchasing guidance, published April 17, 2020

Employee Travel Costs and COVID-19, web page published March 10, 2020

External sales contracts that involve faculty, staff, or subcontractor travel to perform external sales services, email March 12, 2020

Funding Guidelines - Costs Related to the Coronavirus (COVID-19), email March 17, 2020
(This message was also sent to a broader community by the Controller's Office on March 27)

Financial Training update, email March 23, 2020

Updates on handling checks and cash deposits, email March 25, 2020

MyU > Purchasing tab, purchasing advice, posted as of March 25, 2020 (created March 17, 2020)

Ordering PPE and cleaning supplies, systemwide message from University Services and the Office of the Vice President for Research (May 8, 2020)

MyU > Key Links > PeopleSoft > EFS News content, posted as of March 27, 2020 (created March 16, 2020)

Key points:

  • Cash Deposit Drop Boxes: Brinks will pick up from the Phillips-Wangensteen Building (PWB) drop box once per week.
  • Accounts Payable continues to run a modified Daily Pay Cycle as of March 23, 2020.
    • Paper checks will only be processed on Mondays, Wednesdays, and Fridays.
    • ACH payments will continue to be processed every day Monday through Friday.
    • V-Card payments will continue to be processed each Thursday.
    • Express Checks (same-day) will NOT be processed. Use form UM1734 to request a change to a voucher's pay date to have a check printed on the next Monday, Wednesday, or Friday.
    • In person check pick up: Special handling checks (DS - Disbursement Services/Donhowe, EB - Morrill Hall, and SP - Saint Paul) will be available for pick up only in the WBOB first floor front lobby (1300 S 2nd Street, Minneapolis MN 55454) on Mondays, Wednesdays, and Fridays between 11:00 a.m. and 1:00 p.m. A picture ID is required for check pick up.

Steps to return funds to the U for cancelled travel; Refunding the University for Out-of-Pocket Reimbursements, email March 27, 2020

COVID-19 Emergency Compensation: Funding Impacts for Payroll Related Expenses, email March 27, 2020

Accounting for Supplies/Equipment Donated to COVID-19 Response, email March 30, 2020

Financial Guidance to Recharge Centers related to COVID-19, email April 1, 2020

FY20 UMF Transfer Deadline and Instructions for Obtaining Alternate to "Wet" Signatures, email April 2, 2020

Financial Guidance related to COVID-19 for Sponsored Awards, email April 14, 2020

Recharge Center Rate Development and Deficit Guidance Due to COVID-19 Impact, email June 11, 2020


Financial Helpline is available via controller@umn.edu or voice message left at 612-624-1617.

Main University COVID-19 content: https://safe-campus.umn.edu/public-health-alerts.