Budget and Finance Operations Guidance Related to COVID-19

Updated November 20, 2020

This page provides links to guidance from the following systemwide units and programs:

  • University Budget Office
  • Office of Investments and Banking
  • University Finance
    • Controller's Office
      • Accounting Services
      • Accounts Receivable Services
      • Financial Training
      • Internal & External Sales
      • Purchasing Services
      • Sponsored Financial Reporting
      • U Travel Program

Funding Guidelines - Costs Related to the Coronavirus (COVID-19), email March 17, 2020 (This message was also sent to a broader community by the Controller's Office on March 27, use of special CF2 code 1000018130)

Summary, financial policy exceptions, changes, and interpretations - COVID-19, published April 17, 2020

Sponsored Awards

Purchasing, Accounts Payable, Travel, and Business Expenses

    • Paper checks will only be processed on Mondays, Wednesdays, and Fridays.
    • ACH payments will continue to be processed every day Monday through Friday.
    • V-Card payments will continue to be processed each Thursday.
    • Express Checks (same-day) will NOT be processed. Use form UM1734 to request a change to a voucher's pay date to have a check printed on the next Monday, Wednesday, or Friday.
    • In person check pick up: Special handling checks (DS - Disbursement Services/Donhowe, EB - Morrill Hall, and SP - Saint Paul) will be available for pick up only in the WBOB first floor front lobby (1300 S 2nd Street, Minneapolis MN 55454) on Mondays, Wednesdays, and Fridays between 11:00 a.m. and 1:00 p.m. A picture ID is required for check pick up.

Payroll Accounting

External Sales and Recharge Centers

General Accounting and Finance

Cash Handling, Deposits, Investments and Banking

  • Updates on handling checks and cash deposits, email March 25, 2020

  • Beginning August 13, 2020, the Office of Investments and Banking will be on campus Thursdays to fill change orders.   Currency/coin orders must be sent to oib@umn.edu no later than 9:00 a.m. on Wednesday morning for Thursday delivery. The additional time is needed because there is a national coin shortage. Patience is appreciated, as the bank may need to decline some orders to meet coin requests for other clients.

  • Cash Deposit Drop Boxes: Brinks will pick up from the Phillips-Wangensteen Building (PWB) drop box once per week.


Financial Helpline is available via controller@umn.edu or 612-624-1617.