Budget and Finance Operations Guidance Related to COVID-19

Updated May, 2021

This page provides links to guidance from the following systemwide units and programs:

  • University Budget Office
  • Office of Investments and Banking
  • University Finance
    • Controller's Office
      • Accounting Services
      • Accounts Receivable Services
      • Financial Training
      • Internal & External Sales
      • Purchasing Services
      • Sponsored Financial Reporting
      • U Travel Program

Funding Guidelines - Costs Related to the Coronavirus (COVID-19), email March 17, 2020 (This message was also sent to a broader community by the Controller's Office on March 27, use of special CF2 code 1000018130). Use of this code is not required for FY2022.

Summary, financial policy exceptions, changes, and interpretations - COVID-19, published April 17, 2020

Sponsored Awards

Purchasing, Accounts Payable, Travel, and Business Expenses

    • Paper checks will only be processed on Mondays, Wednesdays, and Fridays.
    • ACH payments will continue to be processed every day Monday through Friday.
    • V-Card payments will continue to be processed each Thursday.
    • Express Checks (same-day) will NOT be processed. Use form UM1734 to request a change to a voucher's pay date to have a check printed on the next Monday, Wednesday, or Friday.
    • In person check pick up: Special handling checks (DS - Disbursement Services/Donhowe, EB - Morrill Hall, and SP - Saint Paul) will be available for pick up only in the WBOB first floor front lobby (1300 S 2nd Street, Minneapolis MN 55454) on Mondays, Wednesdays, and Fridays between 11:00 a.m. and 1:00 p.m. A picture ID is required for check pick up.

Payroll Accounting

External Sales and Recharge Centers

General Accounting and Finance

Cash Handling, Deposits, Investments and Banking

  • Updates on handling checks and cash deposits, email March 25, 2020

  • Beginning August 13, 2020, the Office of Investments and Banking will be on campus Thursdays to fill change orders.   Currency/coin orders must be sent to oib@umn.edu no later than 9:00 a.m. on Wednesday morning for Thursday delivery. The additional time is needed because there is a national coin shortage. Patience is appreciated, as the bank may need to decline some orders to meet coin requests for other clients.

  • Cash Deposit Drop Boxes: Brinks will pick up from the Phillips-Wangensteen Building (PWB) drop box once per week. As of 1/14/2021 the Coffey Hall drop box is also open (St. Paul Campus).


Financial Helpline is available via controller@umn.edu or 612-624-1617.