Imaging system: missing documentation exception reports
Current exception reports
August 22, 2017
Imaging exception reports are posted and available for review.
- Vouchers are posted by origin code. (xlsx)
- Expense Reports (includes PCard activity) posted by RRC of the department charged. (xlsx)
To view data, double click on the total in the right hand column associated with your RRC unit or Origin code.
In accordance with University of Minnesota policy, support documentation for all payment transactions must be retained. All documentation should be scanned and linked in the imaging system by the end of the month.
Schedule for report generation
Imaging exception reports are generated and posted on this website on approximately the 15th of the month.
Types of transactions involved
Exceptions will contain the missing Vouchers with entry dates through the end of the previous month.
EDI stands for Electronic Data Interchange. A VCPS/EDI voucher starts as a requisition entered by a preparer. Once it is approved/fully processed and ready to move to the next step, the system creates the voucher. Since the system does the work, the 'source' on the VCPS voucher is EDI. Reminder, a VCPS is a payment to a vendor for professional services less than $3,000.
Exceptions will contain the missing PCard and Expense Reports with entry dates through the end of the previous month.